By-Laws

Oklahoma School Counselor Association

(Adopted by the 1973 OSCA membership.
Amended by the OSCA membership in 1982, 1988, 1992, 2001, 2002, 2004, 2005, 2006,2013)

Article I -- Name and Purposes
Section 1

Name. The official name of the Association shall be the Oklahoma School Counselor Association (OSCA), a State Division of the American School Counselor Association, and a Division of the Oklahoma Counseling (OCA), which is a State Branch of the American Counseling Association (ACA).

Section 2

The official name of the Association, as specified, shall be employed in connection with all official business and communications pertaining to the Association.

Section 3

Purposes. The purposes of the Association shall be:

  1. A. To foster a closer personal and professional relationship among school counselors and with counselors in other settings.
  2. B. To advance the scientific discipline of guidance and counseling in order to maximize the educational, vocational, personal and social growth of each student.
  3. To improve the standards of counseling and the relationships with other student personnel services for students in elementary, middle school/junior high, senior high, and post secondary school settings.
  4. To assume an active role in helping people to understand and to improve such services.
  5. To develop, implement, and/or foster interest in career development programs.
Article II -- Membership
Section 1. Types of Membership

This Association shall include three types of membership: Professional, Student and Associate.

Section 2 - Requirements of Membership

The following requirements must be met to qualify for the respective types of membership:

  1. Professional Membership:
    Professional members shall hold a master's degree or higher in counseling or a closely related field from a college or university that was accredited when the degree was awarded by one of the regional accrediting bodies recognized by the Council for Higher Education Accreditation. Professional members must present proof of academic credentials upon request.

  2. Student Membership:

    1. Academic Requirements:
      1. Student members include any person who is actively pursuing a degree in counseling or a closely related field which can be documented by at least six (6) hours of course enrollment. A member must be certified by their major professor as meeting this requirement.
  3. Associate Membership:
    Associate members shall include any person whose interests and activities are consistent with those of the Association, but are not qualified for Professional membership.

Section 3

Dues. Dues shall be determined and assessed by the Governing Board.

Section 4

Rights and Privileges. Professional and Associate members can vote and initiate motions at parliamentary proceedings. Subject to any limitations or exceptions otherwise stated herein, only Professional Members shall be eligible for elective office, appointment or election to the Governing Board.

Section 5 - Severance of Membership.

Association members may be dropped from membership for nonpayment of dues or revocation of license or credential.

Section 6 - Nondiscrimination
The Oklahoma School Counselor Association does not knowingly engage in or support activities that discriminate on any basis as addressed in ASCA's Ethical Standards for School Counselors.
Article III -- Officers
Section 1 - Officers and Terms of Office
  1. The officers of the Association shall be President, President-Elect, President Elect-Elect, Immediate Past President, Secretary, Treasurer, and six Board Members.

  2. Election of Officers: The President, President-Elect, and the President Elect-Elect shall be elected at large from among eligible members of the Association.

  3. The President-Elect shall automatically become President of the Association one year after the commencement of the term of office as President-Elect, or upon the death or resignation of the President. In the event a President-Elect should resign or be unable to complete the term the President Elect-Elect shall assume the position. The Governing Board shall appoint a qualified member to fill any vacancy for which there are no other provisions.

  4. The immediate Past President shall serve for one year following the expiration of the term of President.

  5. The Secretary shall be appointed by the President with the approval of the Governing Board, and shall serve a concurrent term with that President.

  6. The Treasurer shall be appointed by the President with the approval of the Governing Board.

  7. To be eligible for any elected office, the person must be a Professional Member in good standing for two years prior to election.

  8. The term of office for any elected officer shall coincide with the fiscal year of the Association.

  9. The six Board Members shall be appointed by the President and will be approved by the executive committee.

  10. Executive Director shall be appointed by the Executive Board according to OSCA Policies and Procedures. The Executive Director shall maintain OSCA's records, administer the affairs of the Association and perform such other duties as are incidental to this office, in accordance with OSCA's mission and vision, subject to the provisions of its Bylaws, and such policies as may be adopted by the Executive Board. The job description for the Executive Director is delineated in the OSCA policies and procedures. The Executive Director is a member of the Executive Committee, but does not have voting rights on the Executive Committee or Board.

Section 2 - Nominations and Elections of Officers
  1. The President-Elect-Elect shall be elected annually at an OSCA business meeting and voted by secret ballot.

  2. To be eligible for any elective office, a nominee must be a Professional Member and a member in good standing of the American School Counselor Association.

  3. The Nominations and Elections Committee shall issue a call to all members of the Association for nominations of officers for the following year. All nominations must be accompanied by a written endorsement of three (3) members in good standing. These members who submit nominations may not currently hold an elected or appointed officer. The endorsement will be submitted to the board before the next scheduled board meeting; or if no endorsements are submitted, the Nominations and Election committee shall nominate two candidates for that office, and shall select for placement on the ballot, the names of no less than two (2) candidates for the office of President Elect Elect.

  4. The Nominations and Elections Committee shall determine the eligibility of those Members (nominated by petition) and shall select for placement of the ballot, the names of no less than two (2) candidates for each office, if possible.

  5. If any officer elected shall be unable to assume office by the beginning of the Association's fiscal year, or to complete a term of office, the next ranking officer shall assume that position. The Governing Board shall have the authority to fill any vacancy for which there are no other provisions.

  6. Election procedures shall be in accord with OCA specifications.

  7. Election to office shall be by majority vote.

Article IV -- Governing Board
Section 1 - Composition, Nominations, and Elections of Governing Board

The Governing Board shall be composed of OSCA officers.

Section 2 - Powers and Functions
  1. The Governing Board shall be the agency through which the general administrative and executive functions of the Association shall be performed. The President shall be the Chairperson of the Governing Board.

  2. The Governing Board shall conduct the business affairs of the Association between its official meetings.

  3. The Governing Board shall have the power to establish regulations and Application forms for determining eligibility for membership as specified by the Bylaws.

  4. A majority of the voting members of the Executive Committee shall constitute a quorum.

Section 3 - Meetings

The Governing Board shall meet at least three times a year and additional meetings shall be held as designated by the President and published on the Association website for all members to view.

Article V -- Executive Committee
Section 1 - Composition and Function
  1. The Executive Committee of the Governing Board shall consist of the President, President-Elect, President-Elect-Elect, Immediate Past-President, and one additional member appointed by the Governing Board. The Executive Director shall be an Ex-officio member without a vote.

  2. A majority of the voting members of the Executive Committee shall constitute a quorum.

Article VI -- Committees
Section 1 - Standing and Special Committees

The committees of the Association shall consist of special committees appointed by the President with the approval of the Governing Board: And standing committees, as may be deemed necessary by the President. All committees shall submit at least one annual report to the Governing Board. A special committee shall serve until, in the opinion of the Board, the purpose of said committee is accomplished. A standing Committee shall serve for a period of one year, following the time at which the appointment is announced. Standing committees shall be: Nominations and Elections, Ethics and By-Laws.

Article VII -- Business Affairs of the Association
Section 1 - Fiscal Year

The Fiscal year shall coincide with that of OCA.

Section 2 - Parlimentary Authority

The parliamentary authority for the meetings of the Association shall be Robert's Rules of Order. The President may appoint a parliamentarian at meetings.

Section 3 - Indemnification/ Property of the Association

In the event the Association should be dissolved, none of its property shall be distributed to any of the members. Instead, all of its property shall be transferred to such organization(s) as the Governing Board shall determine to have purposes and activities most nearly consonant with those of the Association provided, however, that such organization(s) shall be exempt under section 501(c)(3) of the Internal Revenue Code or corresponding provisions of the Internal Revenue Laws.

Article VIII -- Adoption and Amendment of Bylaws
Section 1 - Amendment and Adoption

Amendments to the By-Laws may be acted upon at Fall, Mid-Winter or annual meeting of the Association if presented in writing to all members of the Association at least thirty days before the meeting at which the proposed change is to be considered. Such an amendment may be adopted by a two-thirds vote of the members present. Any amendments to such proposed amendments or any amendment not presented in writing to all members of the Association fifteen days in advance of the meeting may be adopted by at least a four-fifth vote of the members present.

Article IX
Section 1 - Date of Effect

These By-Laws shall take effect immediately following its adoption and shall supersede any previous constitution or By-Laws and all provisions and amendments thereof.


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